For Events, Workshops, Gatherings and Retreats

These Terms & Conditions apply to all bookings made for events organized or hosted by us, including day events, workshops, community gatherings, and multi-day retreats. By booking or attending an event, you agree to the following terms.

1. Bookings & Payments

Your place at an event is confirmed once payment or deposit has been received.

Some events may require full payment at the time of booking, while others may allow a deposit with the remaining balance due before the event.

If the balance payment is not received by the specified due date, we reserve the right to release your place.

Prices are listed in NZD unless otherwise stated.

2. Cancellation Policy

We understand that circumstances may change, and we aim to offer fair and flexible cancellation options where possible.

Day Events, Workshops & Community Gatherings

Cancellations made 7 days or more before the event may receive a full refund or credit.

Cancellations made 3–6 days before the event may receive a partial refund or credit.

Cancellations made within 48 hours of the event are generally non-refundable unless your place can be filled.

Retreats

Cancellations made 30 days or more before the retreat may receive a full refund minus administration fees.

Cancellations made 14–29 days before the retreat may receive a partial refund.

Cancellations made less than 14 days before the retreat are usually non-refundable.

Replacement of Your Place

If your place can be filled by another participant, you may receive a full refund of the amount paid (minus transaction or administration fees).

You may also transfer your booking to another person with prior notice.

3. Event Changes or Cancellation by Organisers

We reserve the right to make reasonable changes to the event schedule, location, facilitators, or programm if necessary.

If an event must be cancelled by the organizers, participants will receive a full refund of all payments made.

We are not responsible for additional costs incurred by participants such as travel or accommodation arrangements.

4. Participant Responsibility

Participants attend events voluntarily and take responsibility for their own physical, emotional, and mental wellbeing.

Some events may involve activities such as:

• meditation

• breathwork

• movement practices

• energy work

• group sharing or personal development exercises

Participants are responsible for participating at a level that feels safe and appropriate for them.

If you have any relevant medical conditions, injuries, or special requirements, please inform the organisers prior to attending.

5. Health & Safety

Participants are expected to follow any safety guidelines provided by facilitators or venue hosts.

The organisers reserve the right to refuse participation in certain activities if they believe it may pose a risk to a participant’s health or safety.

6. Respectful Community Environment

We aim to create a safe, inclusive, and respectful space for everyone.

Participants are expected to behave respectfully toward:

• facilitators

• organisers

• venue staff

• other participants

The organisers reserve the right to ask a participant to leave an event if their behaviour is disruptive, unsafe, or disrespectful.

No refund will be issued in such cases.

7. Photography & Media

Photos or videos may occasionally be taken during events for community sharing or promotional purposes.

If you prefer not to appear in photographs or recordings, please inform the organisers before the event begins.

8. Personal Property

Participants are responsible for their personal belongings.

The organisers and venue hosts are not liable for loss, damage, or theft of personal items.

9. Travel & Accommodation

Unless explicitly included in the event description, participants are responsible for their own travel and accommodation arrangements.

For retreats where accommodation is offered, rooms may be allocated on a first-come, first-served basis.

10. Liability Disclaimer

By attending an event, participants acknowledge that they do so voluntarily and accept responsibility for their own wellbeing.

The organisers, facilitators, and venue hosts are not liable for injuries, accidents, or losses that may occur during the event, except where required by law.

Terms & Conditions for Facilitators

These terms apply to facilitators, teachers, speakers, and practitioners hosting or leading events.

1. Professional Conduct

Facilitators agree to provide services in a professional, respectful, and ethical manner.

They are responsible for ensuring their practices are appropriate and safe for participants.

2. Event Agreements

Details such as:

• facilitator fees

• ticket revenue sharing

• event schedule

• required equipment

• promotional responsibilities

will be agreed upon prior to the event.

3. Cancellations by Facilitators

If a facilitator must cancel their participation, they must notify organisers as soon as possible.

Where possible, facilitators may help find a suitable replacement.

Repeated or last-minute cancellations may affect future collaboration.

4. Participant Safety

Facilitators are responsible for guiding participants safely during their sessions.

They must clearly communicate any physical, emotional, or energetic practices involved.

5. Insurance & Qualifications

Facilitators are responsible for ensuring they hold any appropriate:

• professional training

• qualifications

• insurance required for their work.

Terms for Venue Hire or Space Use

These terms apply to individuals or facilitators hiring or using the venue for events.

1. Booking the Venue

Venue bookings are confirmed once payment or non-refundable deposit is received.

Booking times must include setup and pack-down time unless otherwise agreed.

2. Respect for the Space

Users of the venue agree to:

• treat the space with care

• leave the venue clean and tidy

• respect neighbours and surrounding community

3. Damage

Any damage to the venue, furniture, or equipment must be reported.

The hirer may be responsible for repair or replacement costs.

4. Noise & Conduct

Events must remain respectful of surrounding properties and community guidelines.

Excessive noise or disruptive behaviour may result in the event being stopped.

5. Liability

Venue hirers are responsible for the conduct and safety of their participants.

The venue owners are not responsible for injuries, accidents, or losses occurring during hired events.

Agreement

By booking, attending, facilitating, or hiring the venue for an event, you acknowledge that you have read and agree to these Terms & Conditions.