We’re delighted to welcome you as part of our community. These terms are designed to create a smooth, supportive, and positive experience for everyone involved.

By joining as a Sponsor, you agree to the following terms and conditions.

Sponsorship Benefits & Inclusions

Your Professional Profile on Our Website

We’d love to showcase you and your work beautifully through our website. To help us do this, you’ll be invited to complete our profile form with your bio, offerings, images, and contact details.

Please ensure the information you provide is accurate, current, and suitable for publication.

To help present your work in the best possible light, we may:

• Suggest updated or higher-quality images

• Offer professional photography support

• Make light edits for clarity, formatting, or length while keeping the heart of your message intact

Keeping your profile up to date helps us continue sharing your work with the wider community.

Newsletter Sponsor Feature

As an active Sponsor, your logo or business feature will be included in a business card-style placement at the bottom of our monthly newsletter.

To keep the newsletter visually cohesive, we may make small layout or formatting adjustments where needed.

If you don’t already have suitable promotional artwork, we’re happy to help create one for you (additional fees may apply).

Please provide a current website or contact link and let us know if anything changes.

Share Your Work at Our Gatherings

Sponsors may be invited to introduce themselves, share their story, and connect with the community during our gatherings and events.

While these are unpaid speaking opportunities, they offer a beautiful way to:

• Promote your work and offerings

• Connect with like-minded people

• Build relationships within the community

• Share products or services directly with attendees

We encourage authentic connection, inspiration, and collaboration.

Studio Access for Your Events

Sponsors may access our studio at a discounted rate, subject to availability.

All bookings:

• Need to be made in advance

• Are confirmed based on studio availability

• Follow our venue hire terms and conditions

Exclusive Member Gatherings

Throughout the year, Sponsors may receive invitations to special member-only gatherings, experiences, and community events.

Some events may be complimentary, while others may require a ticket purchase.

Attendance is always optional and subject to availability.

Newsletter Event Listings

Sponsors are welcome to promote upcoming events in our monthly newsletter for an additional fee.

To be included:

• Event details must be submitted through the official Event Submission Form - Newsletter

• Submissions are due by the 20th of each month

For presentation purposes, some events may be grouped together.

We may lightly edit submissions for clarity, formatting, or length while keeping your message aligned with your intentions.

Sell Your Products Through Our Online Shop

Sponsors may have the opportunity to feature products in our online shop. Requests must be submitted through our official Online Shop Submission Form

Products are reviewed to ensure they align with our values, community, and quality standards.

Please provide:

• Accurate product descriptions

• Pricing information

• Images

• Any other relevant details

Pricing and commission arrangements will be discussed and agreed upon before products are listed.

Unless otherwise arranged:

• You are responsible for fulfilment, shipping, and customer communication

• Shipping costs and delivery timeframes should be clearly communicated to customers

• You are responsible for product quality, safety, and compliance with any applicable regulations

By listing products with us, you give permission for product images and content to be used in promotional material.

Products may be removed or withdrawn with reasonable notice if needed to maintain the integrity and quality of the shop.

File & Content Protection

We respect and value your creative work and intellectual property.

Any images, documents, branding assets, or files submitted to us will be kept secure and used solely for purposes related to your product listing, promotion, and management within our online shop and associated marketing.

We will not:

• Reuse your files outside agreed promotional purposes

• Resell, distribute, or share your content with third parties without permission

• Claim ownership of your work, branding, or product imagery

• Use your materials in any misleading or inappropriate way

All submitted content remains your intellectual property unless otherwise agreed in writing.

Use of Our Booking Platform

Event Approval

All events must be submitted through the official Event Submission Form - Website for approval before publication.

We reserve the right to decline events that do not align with our values or community guidelines.

Please allow at least two working days for event setup and publication.

Event Responsibility

You are responsible for:

• Providing accurate event information and updates

• Delivering your event

• Managing attendee communication and support

Fees & Payments

A platform fee may apply unless otherwise agreed.

Payment must be received before an event is published.

You are responsible for collecting payments directly from your customers.

Customer Management

Bookings are managed directly between you and your attendees.

You are responsible for:

• Communication

• Confirmations

• Customer support

Cancellations

Please ensure your cancellation and refund policies are clearly communicated to attendees.

Platform fees are non-refundable once an event has been published.

Platform Use

Our booking platform is offered as a supportive service to help share your events with the community.

While we aim to provide a smooth and reliable experience, we are not responsible for:

• Disputes between organisers and attendees

• Refunds

• Event outcomes

• Technical issues outside our control

Featured Introduction & Social Media Spotlight

Sponsors may choose to purchase an optional Featured Introduction and Social Media Spotlight package.

This may include:

• Featured promotional content

• Social media sharing

• Additional visibility within the community

Participation may involve providing written content, images, and approvals.

Scope, timelines, and creative requirements will be discussed together in advance.

Pricing may vary depending on the level of creative support required.

Work will begin once payment has been received.

General Terms

Payment

Sponsorship fees are payable in full before benefits begin, unless otherwise arranged.

All prices are in NZD unless stated otherwise.

Prompt payment helps ensure uninterrupted access to sponsorship benefits.

Pricing may be updated for future sponsorship periods or renewals.

Cancellations

You may cancel your sponsorship at any time by providing written notice.

Cancellation will stop future renewals while allowing completed benefits to remain in place.

In rare situations, we may suspend or end sponsorships that conflict with our values, policies, or legal responsibilities.

Refunds

Sponsorship fees are generally non-refundable once benefits or related work have commenced.

Partial refunds may occasionally be considered in exceptional circumstances at our discretion.

Refunds are not available for:

• Missed deadlines

• Unused benefits

• Change of mind

General Conditions

• Sponsorships are non-transferable

• Meeting submission deadlines helps us support and promote your work effectively

• From time to time, we may update these terms to support the continued growth and smooth running of the program

By participating as a Sponsor, you acknowledge and agree to these terms, and we look forward to sharing this journey with you.