Sponsorship Terms & Conditions

We’re delighted to have you as part of our community. These terms are here to ensure a smooth, supportive experience for everyone involved.

By purchasing or participating in our sponsorship program, you agree to the following:

Sponsors are required to complete the official profile form to provide their bio, offerings, images, and contact details.
You are responsible for ensuring all information submitted is accurate, up to date, and appropriate for publication.
We may make light edits for clarity, length, or formatting while preserving your message.
We are not responsible for any errors or outdated information supplied by you.

Sponsors may receive invitations to special member-only gatherings throughout the year.
Events may be complimentary or ticketed, depending on the offering.
Attendance is subject to availability, and places may be limited.

Basic Sponsors:
- Request must be submitted by the 20th of each month to be included in the following newsletter.
- This is a one-time feature per submission.
Premium Sponsors:
- Will be included in every newsletter during the active sponsorship period
We reserve the right to adjust layout, size, or placement to maintain a cohesive newsletter design.

Event details must be submitted via the official event form by the 20th of each month.
Premium sponsors have this feature included but are still responsible for submitting their events on time.
If multiple events are submitted, they may be grouped together for space and clarity.
We may edit submissions for length and formatting.

This is an optional add-on feature available to Premium Sponsors only.
It is not included in the annual sponsorship fee and requires an additional payment.
This feature involves a collaborative process and requires timely cooperation from the sponsor, including providing content, images, and approvals as needed.
The scope, format, number of posts, and timeline will be agreed upon in advance.
Pricing may vary depending on the level of creative work, design, production, or promotion required.
Work will commence once the additional fee has been confirmed and paid.

Sponsorship fees must be paid in full prior to activation of benefits unless otherwise agreed in writing.
All prices are listed in NZD (unless stated otherwise).
Late payment may delay or suspend access to sponsorship benefits.
We reserve the right to review and adjust pricing at any time. Updated pricing will apply to new sponsorship periods or renewals.

Sponsors may upgrade from Basic to Premium at any time, subject to availability.
Upgrade fees will be prorated where applicable.
Upgraded benefits begin once payment has been received.

You may cancel your sponsorship at any time by providing written notice.
Cancellation will stop future renewals but does not guarantee removal of benefits already delivered.
We reserve the right to cancel or suspend sponsorship if conduct or activities conflict with our community values, policies, or legal obligations.

As sponsorship benefits include promotional exposure and administrative work, fees are generally non-refundable once services have commenced.
Partial refunds may be considered in exceptional circumstances at our discretion.
No refunds are provided for missed deadlines, unused benefits, or change of mind.

Sponsorship benefits are non-transferable.
All deadlines must be respected to ensure inclusion in publications and promotions.
We reserve the right to update these terms as needed to support the smooth running of the program.
Participation in the sponsorship program indicates acceptance of these terms.

Last updated: 26 March 2026